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Proposal A: "Add two alternate members to the
Records Committee" Change Section
III.A
Presently is:
The Committee shall consist of seven regular voting members (hereafter,
"Voting Members") and one secretary, a non-voting member of the Committee
and acting chairman (hereafter, "Secretary"). For purposes of these Bylaws,
the term "Member" includes all seven Voting Members plus the Secretary.
Change to:
The Committee shall consist of seven regular voting members (hereafter,
"Voting Members"), two additional members who will be
alternates (hereafter, Alternates), and one secretary, a non-voting
member of the Committee and acting chairman (hereafter, "Secretary").
Alternates will vote on each submitted record, but
their votes will be tallied only in the absence of a vote (or votes) by
Voting Members at the voting deadline. For purposes of these Bylaws,
the term "Member" includes all seven Voting Members,
the two Alternates, and the Secretary. At
meetings, all Members have the same status on procedural votes and all
matters before the Committee
Change Section III.B
Presently is:
Qualifications. 1. A Voting Member should possess expertise in
identification of Utah birds, knowledge of Utah bird distribution, and
familiarity with birders and localities in Utah
Change to:
Qualifications. 1. A Voting Member or Alternate
should possess expertise in identification of Utah birds, knowledge of Utah
bird distribution, and familiarity with birders and localities in Utah
Change Section III.D
Presently is:
- Term of Office and Responsibilities: Voting Member.
1. The Utah Bird Records Committee shall include seven Voting Members.
a. Voting Members will be elected to three year terms.
b. Voting Members of the Committee may be nominated for a second
consecutive term. After a second consecutive term there must be a one-year
or longer absence from the Committee before a member is eligible for
nomination again.
c. There shall be no limit to the number of separate six-year periods
(two terms) that any one person may serve on the Committee.
Change to:
- Term of Office and Responsibilities: Voting Members
and Alternates.
1. The Utah Bird Records Committee
shall include seven Voting Members and two Alternates.
a. New members are
admitted as Alternates unless there are three or more vacancies among the
Voting Members, in which case a new member may be admitted with Voting
Member status. When there is a vacancy among the Voting Members, the first
Alternate moves into that vacancy, the second Alternate moves into the first
Alternate position, and a vote is conducted to fill the second Alternate
position.
b. Terms will last three years, with
a new member’s first term beginning when they become a Voting Member.
c. At the end of each Voting Member’s first
term, the committee will vote on whether or not to retain that member for a
second term.
d.
After a member has served
two full consecutive terms, one year must pass before they are eligible to
again serve on the committee
Change Section III.F.2
Presently is:
Such action requires a super-majority vote of all other Members, i.e., 6-1
or 7-0 for removal.
Change to:
Such action requires a super-majority vote of all other Members, i.e., 6-1
or 7-0 for removal. With
two alternate members, this should read 8-1 or 9-0.
Add Section IV.B.3.e
Votes of Voting Members will
be given priority over those of the Alternates. If fewer than seven votes
are submitted by the vote deadline so that votes from one or more Alternates
are needed, then votes from Alternates will be used on a rotating basis, to
be kept track of by the Secretary.
Add Section IV.B.4.c
Votes of Voting Members will
be given priority over those of the Alternates. If fewer than seven votes
are submitted by the vote deadline so that votes from one or more Alternates
are needed, then votes from Alternates will be used on a rotating basis, to
be kept track of by the Secretary.
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Proposal B: "Add two members to the
Records Committee and change the "decisive vote" criteria."
Change Section III.A
Presently is:
The Committee shall consist of seven regular voting members (hereafter,
"Voting Members") and one secretary, a non-voting member of the Committee
and acting chairman (hereafter, "Secretary"). For purposes of these Bylaws,
the term "Member" includes all seven Voting Members plus the Secretary.
Change to:
The Committee shall consist of nine voting
members (hereafter, "Voting Members") and one secretary, a non-voting member
of the Committee and acting chairman (hereafter, "Secretary"). For purposes
of these Bylaws, the term "Member" includes all nine
Voting Members and the Secretary.
At meetings, all Members have the same status on
procedural votes and all matters before the Committee.
Change Section III.F.2
Presently is:
Such action requires a super-majority vote of all other Members, i.e., 6-1
or 7-0 for removal.
Change to:
Such action requires a super-majority vote of all other Members, i.e.,
8-1 or 9-0
for removal.
Change Section III.H.2
Presently is:
Quorum. Five Voting Members present at the meeting...
Change to:
Quorum. Seven
Voting Members present at the meeting...
Change Section IV.C.10.a
Presently is:
First Round votes have to be unanimous (7-0 or 0-7). If a first round
record receives either of these votes then it is considered decisive and no
second round is needed. If anything less than this it goes to second round.
Change to:
First Round votes have to be
7-0, 8-0, or 9-0 in the
affirmative or 0-7, 0-8, or 0-9 in the negative.
If a first round record receives
any
of these votes then it is considered decisive and
no second round is needed. If anything less than this it goes to second
round.
Change Section IV.C.10.b
Presently is:
Second Round votes to be decisive and stop the record from going to third
round has to be 5-2 (or higher) or 2-5 (or lower). If it is 4-3 or 3-4 then
the record goes to third round.
Change to:
For Second Round votes to be decisive and stop the record from
going to third round, at
least seven of the nine Members must have voted and the results must be
5-2 (or higher - e.g., 5-3,
6-1, 6-2, 6-3, 7-0, 7-1, 7-2, 8-1, 9-0)
or 2-5 (or lower - e.g. 3-5,
1-6, 2-6, 3-6, 0-7, 1-7, 2-7, 1-8, 0-9)
for the vote
to be decisive. If it is 4-3, 3-4,
4-4, 5-4, or 4-5,
then the record goes to third round.
Change Section IV.C.10.c
Presently is:
Third round votes have to change a 4-3 or 3-4 second round vote to 5-2 or
2-5 to be decisive. If it stays 4-3 or 3-4 vote then it is considered
rejected. Likewise if it receives a 5-2 or 2-5 on third round then it is
accepted or rejected.
Change to:
Third round votes have to change a 4‑3 or
3‑4 second round vote
for the vote
to be decisive.
At least seven of the
nine Members must have voted and the results must be
5-2 (or higher - e.g., 6-1, 6-2, 6-3, 7-0,
7-1, 7-2, 8-1, 9-0)
for the vote to be accepted or
2-5 (or lower - e.g. 1-6, 2-6, 3-6, 0-7, 1-7, 2-7, 1-8,
0-9) for the vote to be rejected. If it
stays 4‑3, 3‑4, 4-4, 5-4, or 4-5, vote then it is considered rejected.
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Proposal C: "Keep the Records Committee
as is but change the "decisive vote" criteria"
IV.C.10. Decisive and Non-decisive Votes.
(Add the text in red to the following three
sections)
a. First Round votes have to be unanimous (7-0
or 0-7). If a first round record receives either of these votes then it is
considered decisive and no second round is needed. If anything less than
this it goes to second round. An exception to this
rule can be made at the discretion of the Secretary if one or two Voting
Members have failed to vote by the two-month deadline. In this case a
unanimous vote (6-0, 5-0, 0-6, 0-5) can be deemed decisive or a
non-unanimous vote can send the record to a second round.
b. Second Round votes to be decisive and stop
the record from going to third round has to be 5-2 (or higher) or 2-5 (or
lower). If it is 4-3 or 3-4 then the record goes to third round.
An exception to this rule can be made at the
discretion of the Secretary if one or two Voting Members have failed to vote
by the two-month deadline. In this case a vote with one dissenter (5-1, 4-1,
1-5, 1-4) can be deemed decisive or a vote with more than 1 dissenter can
send the record to a third round.
c. Third round votes have to change a 4-3 or
3-4 second round vote to 5-2 or 2-5 to be decisive. If it stays 4-3 or 3-4
vote then it is considered rejected. Likewise if it receives a 5-2 or 2-5 on
third round then it is accepted or rejected. An
exception to this rule can be made at the discretion of the Secretary if one
or two Voting Members have failed to vote by the two-month deadline. In this
case a vote with one dissenter (5-1, 4-1, 1-5, 1-4) can be deemed decisive
or a vote with more than 1 dissenter can cause the record to be rejected.
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