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     Detailed Instructions and tips on:
How to
Submit
Sighting Records
Step 1: Filling out a form
- If you want fill out the form on the internet, it might be a good idea to
first write the large sections (Description, Eliminating similar species,
Behavior and Habitat), sections you want to spell check, in
your word processor and then copy and paste those
section into the internet submission form.
- If you download a WordPerfect, Microsoft Word file or text file
containing the form, you can add the information to the file, save it and
then attach the file to an e-mail and send it to
Records Committee Webmaster
- You can send in a hard copy of the filled-out submission form, but this
makes it harder to post on the internet. It will have to be typed into
the internet form as opposed to copied and pasted, which is quick and
easy. Though the preferred methods are "the internet form"
or "an e-mail attachment" your sighting record submission will be
much appreciated any way you can get it in. If you print out the PDF
form (with Acrobat Reader) you will have to fill out the form by hand.
If you down load a file, you can fill it out in your word processor and then
print it out (or better yet, attach it to an e-mail) and send it in.
Step 2: Sending in the sighting record
- If you submit you sighting record electronically (by using the internet
form or as an attachment to an e-mail), it will go
to both the secretary of the Records Committee and the webmaster to by
posted on the web.
- If you have photos or drawings as part of your submission and you have
access to a scanner, you can make files of the photos and drawings and send
them in as attachments, otherwise, you can mail them into the following
address:
Utah Bird Records Committee
2795 Indian Hills Drive
Provo, UT 84604
If you have questions
Tips:
Using your word processor
To use your word processor at the same time that you are on the internet,
you need to:
- Minimize your browser, by clicking on the "-" square in the
upper right hand corner.
- Click on your word processor icon on your computers main page.
- You can go back and forth from your browser to your word processor by
clicking on the "icon rectangles" at the bottom of your screen on
the bar that shows the programs presently running on your computer.
< return to Step 1 >
Attaching a file to an e-mail
- After you fill out the form in your word processor, click on
"file" then "save as..." . Choose a folder
(directory) to put it in and type in a file name. (make a note
of the folder and the file name so you can find it when you make the
attachment). It would be good to keep the original submission form
file in it's original (not filled out) state so you can use it when you want
to submit another record -- that's why you "save as.." and rename
the edited file.
- Go to your e-mail program. The e-mail programs vary a bit, but the
idea is to find a "menu item" or "link" that says
"attachment" or "attach." Then you should be about
to browse around and find the file you want to attach (you have to know the
file name and folder you put your filled-out submission form in). You
select the file to be attached (sometimes you may have to click on
"attach" after you've selected the file and "done" to
complete the process). The file name should be listed as the
attachment.
- Then send the e-mail to Records Committee Webmaster
to complete the submission process.
< return to | Step 1 | Sept 2 >
Copy and Paste
If you've used your word processor to make notes (see using your word
processor, above) and want to transfer that information to the voting form:
- From the voting form click on the "icon rectangle" for you word
processor at the bottom of you screen.
- Highlight the text you want to copy on your word processor screen by
dragging your mouse over the text while holding down the left clicker.
- Right click (mouse) on the highlighted text and choose "copy"
from the menu.
- Go to the voting form by clicking on the "icon rectangle" for
your browser (i.e. Internet Explorer or Netscape), located at the bottom of
your screen.
- Right click on the blank where you want to "paste" the text.
- Select "paste" from the menu.
- You can go back and forth from your browser to your word processor by
clicking on the "icon rectangles" at the bottom of your screen on
the bar that shows the programs presently running on your computer.
< return to Step 1 >
Attaching a graphic file (scanned photos or
drawings) to an e-mail
- After you have scanned your photo or drawing, export it as either a
".jpg" or a ".gif" file (if your program will allow you
to "compress" the file so it's around 100 KB, that makes it faster
and easier to send as an attachment). Choose a folder
(directory) to put the file in and type in an appropriate file name. (make a note
of the folder and the file name so you can find it when you make the
attachment).
- Go to your e-mail program. The e-mail programs vary a bit, but the
idea is to find a "menu item" or "link" that says
"attachment" or "attach." Then you should be about
to browse around and find the file you want to attach (you have to know the
file name and folder you put your graphic file in). You
select the file to be attached (sometimes you may have to click on
"attach" after you've selected the file and "done" to
complete the process). The file name should be listed as an attachment.
- Then send the e-mail to Records Committee Webmaster
to complete the process.
< return to Step 2 | click the "back arrow"
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